Posts Tagged ‘google apps’

Microsoft outlook is a Great Desktop Application for managing Emails. Using MS-Outlook saves you time and  keeps your Emails organized.This article describes how you can Set up yourGmail account and your Google Apps account in MS-Outlook 2007.

Note: If you are using Outlook 2010, read this guide to configure Outlook 2010 for Gmail

Configure Outlook for G mail

Configure G mail : Open your G mail Inbox.Click on “Settings” and enable the “Forwarding and POP” Settings as shown below.

Configuring Microsoft outlook :

• Open MS-Outlook and from the Tools Menu select “Account Settings”.Create a New account by clicking “ New “ from the E-mail Tab.
• If you are prompted to choose Email service select  Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
• Fill the Necessary fields and Hit Next.Remember to check the Checkbox “ Manually ConfigureServer Settings or additional Server types”.

• Select “Internet Email “ and Click Next.

• Enter the Settings as Shown in the following screenshot :



• Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.
• Now Click on “More Settings” and Select the “Outgoing Server “ tab.Check the Checkbox “ My outgoing server(SMTP) requires authentication “.
  Check the radio Button “ Use same Settings as my incoming mail Server “.



• Now Select the Advanced tab and Modify as shown :
  Set the Incoming Server (IMAP) port number as 993.Use “ SSL”  as the Encrypted connection
  Set the Outgoing Server (SMTP) port number as 587 .Use “ TLS” as the Encrypted connection.



• Now click  OK.

Test your Settings : Click on “Test account Settings” and outlook will send a test mail to your account.After you receive the mail in your G mail click Next and then Finish.

Configure Outlook For Google Apps Account

1.Configuring your Google Apps Mail : Open your Google Apps mail account.Click on settings and Enable the “Forwarding and POP” Settings as shown below.

Click the Radio box “Enable POP for all Mail “ and Save your Settings by clicking the Save changes Button.

2.Configuring Microsoft Outlook :

• Open MS-Outlook and from the Tools Menu select “Account Settings”.Create a New account from the E mail Tab.
• If you are prompted to choose Email service select  Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
• Fill the Necessary fields and Hit Next.Remember to check the Checkbox “ Manually ConfigureServer Settings or additional Server types”.



• Select “Internet Email “ and Click Next.
• Enter the Settings as Shown in the following screenshot :
  Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.



• Now Click on “More Settings” and Select the “Outgoing Server “ tab.
  Check the Checkbox “ My outgoing server(SMTP) requires authentication “.
  Check the radio Button “ Use same Settings as my incoming mail Server “.



• Now Select the Advanced tab and Modify as shown :
  Set the Incoming Server (POP3) port number as 995 and Set the Outgoing Server (SMTP) port number as 587
  Use “TLS” as the Encrypted Connection.



• Now Click Ok.

Test your Account Settings : You can test your Account Settings by Clicking  “ Test Account Settings “. This will Invoke outlook and Outlook will send a test-mail to the account specified.After you get the mail it is confirmed that your settings are Working fine.Click Next and then Finish

You can view an earlier post on how to  configure your Gmail and Google Apps account for Outlook 2007. Microsoft Office has released the latest version of Office – Office 2010. Following are the steps involved to configure Outlook 2010 for Gmail and Google Apps accounts:

Note: If you are using an Microsoft Outlook 2007, read this guide to configure Outlook 2007 for Gmail

Configure Outlook 2010 For Gmail

1. Login to your Gmail account, click settings and select the “Forwarding and Pop /IMAP” tab. Select “Enable POP for all mail” and “Enable IMAP” and click “Save changes”

2. Start Outlook 2010, choose the File tab from the menu and select the Info option from the left. Now click on “Add account” as shown below

3. In the pop up window that opens, ignore all the options and select “Manually configure server settings or additional server types”

4. In the next step, select “Internet Email” and hit “Next”.

5. Now enter your email account credentials and the Gmail mail server details. Choose the incoming mail server as imap.gmail.com and the outgoing mail server as smtp.gmail.com.Google Apps users need to use pop.gmail.com and smtp.gmail.com respectively.

Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.

6. Next, click “More settings” and select the “Outgoing server” tab. Select the checkbox “My outgoing server requires authentication” and check the radio button “Use same settings as my incoming mail server”

7. Now select the Advanced tab and enter the port numbers for the incoming and outgoing mail servers. Use 993 for the IMAP Port and 587 for the SMTP port.

Remember to choose SSL as the connection type.

That’s it. You have successfully configured Outlook 2010 for your Gmail and Google Apps accounts. Now Hit “Test account settings” and Outlook will send a Test email and verify all the settings. Now you can read all your email from desktop, reply to messages and create a backup of your email – all with the very wonderful Outlook 2010.

Several months ago I launched Google Apps for the Archetype Marketing domain (archetypemarketing.com) and was generally impressed with the features offered in both Standard and Premier versions.  A good percentage of our clients are small businesses so the FREE Standard version of Google Apps works just fine (Premium is priced at $50/user/year…which just flips most of my clients OUT!).  The roll out process with our existing clients have allowed us to fine-tune the installation and migration process and to see where additional help and tutorials are needed.  It’s not a secret that I am slowly rolling over our existing clients and all new web hosting clients are being set up to use Google Apps (Standard or Premier) for email and to take advantage of other features such as Google Calendar, Docs, Sites, Contacts, and additional apps that are available.

Archetype Marketing provides web hosting mainly to our design clients so in more cases than not,  setting up web hosting and Google Apps also includes other projects from graphic design including logo and branding to web site design, social media and marketing projects.  Utilizing Archetype Marketing’s Google Docs in a shared environment allows me to use an existing project for collaboration and train my clients to really see where the “Cloud” mentality and take them as far as working with their staff and even their customers, clients, or other external partners.

Branding, Customization and Instructions: It’s not a secret that I’m a little enamoured with Google but I think it is safe to say that my feet are on the ground and I’ve experienced several issues with Googles’ help, tutorials, and information.  Because all clients have different functions of their business that is important to them, I try to tailor information based on what I have learned (or anticipated) extra help and instructions are necessary.  Most clients will have a Google Site pre-installed and potentially used as a “starting page” for them to log-in and have quick links to their Google Apps and to instructions that are specific and relevant to their domain set up.

Google tends to muddle instructions all together for products that are available through your Google Apps account as well as your Google Account.  As I determine where my clients are getting confused I will be making special notes to accompany links to Google tutorial and help pages.

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